FAQ

We update product information on a daily basis. 

Please inform us of any errors you may find by using the green feedback button on the product page.

You can use the feedback button on the product page to request new images. If the product is stocked at Febelco, the image will be available quite quickly. If the product is not available, a request is sent to the manufacturer.

As soon as we receive the information that the product package has changed, our photography department has new packshots made. It takes 1 week on average to get the image online, provided the product is stocked at Febelco. If the product is not available, a request is sent to the manufacturer.

• Is your website a custom made solution or have you chosen one of our partners to develop a website for you? You will need to make that choice before subscribing at Medipim.
• Choose the subscription accordingly: Pricing
• You will receive an offer containing our terms and conditions by e-mail.
• After accepting the offer, we will send you:
  • a login and password to the online database,
  • a key for the API and technical documentation for your web developer.

REMARK: we do not grant access as long as the offer and the terms and conditions have not been accepted. 

Medipim is a professional database with up-to-date information of the latest medicines and parapharmaceutical or cosmetic products and is only accessible to healthcare professionals.

• You are a customer: all subscriptions include access to the online database. Go to the contact form and ask for a new login if you have lost yours.
• You are not a customer yet? The BASE subscription allows access to all the product and image information of more than 150,000 pharmaceutical products online. 

You can choose which products you wish to publish. We do not offer any product packages. If you have a subscription up to 10.000 products, you can choose which brands, or which categories you will offer your visitors. Did you surpass the limit of the subscription? Instead of blocking your site, we will offer you an upgrade. 

• Search by category: look up and select one or more categories
• Search by keyword: enter a keyword to find the product you are looking for. Beware this field only searches in the name of a product
• Search by using filters: click on the filter icon next to the keyword search field

TIP: Combine these three methods to narrow your search results 

Tips when searching by category:

• you can enter keywords to find a category
• use the triangle to see the subcategories
• select the category by checking the box to see all the products in that category (do not check the categories above because it will influence your result)  

Search by BCFI category

• click on the icon ‘filter’
• click on BCFI category
• fill in a keyword
• use the triangle to see the subcategories
• select the category by checking the box to see all the products in that category (do not check the categories above because it will influence your result)

Search by active ingredient

• click on the icon ‘filter’
• click on active ingredient
• fill in a keyword
• select the ingredient by checking the box to see all the products with that active ingredient
• TIP: on the product page you can click on the active ingredient or on ‘related products’ to see all the products with the same active ingredient

Search by pill shape or color

For now it is only possible to search by pill color. However most products have a pill image so you can see the shape.

• click on the icon ‘filter’
• click on color/shape
• fill in a keyword or select a color 
• go to the product page to see the pill image and check the shape

Search by symptoms

E.g.: ‘fever’

• click on the icon ‘filter’
• click on Indication
• enter a symptom (e.g.: fever)

Search for cheapest alternatives

• Go to the product page
• Click on ‘cheapest alternatives’

How to upload images

Before uploading images, make sure they meet the requirements listed below

• In Medipim: open the tab Media
• Click on Add Media > Upload media
• Select files
• Upload feedback:
  • Green: upload was successful
  • Red: upload cancelled because the image does not meet the requirements
• Click on ‘Upadate All’ to publish the images
  • Select the language
  • Publish: yes
  • Select Packshot or Productshot according to the image
  • Click ‘Update and continue’
  • Repeat for all the uploaded images

Requirements

We only allow .jpg, .png of .pdf files.

Warning: always use .jpg files as preferred photo type. Png files are only suitable for the frontal shots which are used for the touchscreens.

General Advice

By building file names following a structured pattern while uploading, you can automatically link these media files to the products. An optimal file name could be for example: 1234567-pa-en-fr.jpg

The parameters mentioned below are taken into account:

• CNK number (ex: 1234567)
• Languages for which the image is applied (for example: en-fr-en-it-es)
• No spaces or special characters : don’t use &é”’(§è!çà) and avoid spaces and points in the naming of the file.
• The image type:
  • Packshot: -pa-
  • Product shot: -pr-
  • Frontal shot: -fr-
  • Lifestyle image: -ls-

Pack Shots

A pack shot is a picture of the packaging. The image file must meet the following technical requirements:

• at least 1500x1500 pixels in size
• square image (no rectangle images)
• white background
• JPEG format

Product Shots

A product shot is a picture of the content of a packaging. (pill, tablet, brace, …). The image file must meet the following technical requirements:

• at least 1500x1500 pixels in size
• square image
• white background
• JPEG format

Lifestyle image

A lifestyle image contains more than the product or its packaging. E.g.: a coloured background, text, or other marketing elements. The image file must meet the following technical requirements:

• at least 1500x1500 pixels in size
• square image (no rectangle images)
• JPEG format

Frontal Shots

A frontal shot is a picture of the product on a transparent background. These images are mainly used for touchscreens in pharmacies. The image file must meet the following technical requirements:

• at least 1500x1500 pixels in size
• square image
• transparent backgrouns
• PNG format

Brochures

The brochures have to be uploaded in PDF format and the maximum size is 20MB.
Don’t use &é”’(§è!çà) and avoid spaces and points in the naming of the file.

You can attach a pdf document to a product page:

• go to the product page
• click on update and select Media
• click on Add media and select Upload media
• click on Select files and select the pdf file on your computer
• click on Update
• fill out the form 
• Save

TIP: link the brochure to several products by adding them in the field ‘Products’ at the top of the form

You cannot upload video files, but you can publish vimeo or youtube videos by linking the url to the product:

• go to the product page
• click on Update and select Media
• click on Add media and select Create link 
• paste the video link in the URL field
• fill out the rest of the form
• click on Create

TIP: link the video to several products by adding them in the field ‘Products’ at the top of the form

Does your image meet all the requirements? See ‘How to upload images’. Is the image a jpg file? Is the image larger than 1500x1500 pixels?

Images cannot be deleted. You can remove images from a product file by setting the status to published NO

• click on the image
• click on the icon for settings en choose Update
• change the status to Published NO

• go to the product page
• click on Update and select Create description
• fill out the form:
• • source: select your company
  • target groups: do not modify
  • languages: select the language. For Belgium always select Dutch (NL) and French (FR).
  • type: select a type in the drop down list
  • content: fill in the description. For Belgium always add a Dutch (NL) and a French (FR) description.
  • click on Create

TIP: do you need to add descriptions to a large amount of products? Contact us to avoid manual input.

• go to the product page
• go to the description you need to modify
• click on the settings icon on the top right hand of the description field
• click on Update
• modify the description
• click on Update
• do not forget the other languages if available

TIP: do you need to modify descriptions for a large amount of products? Contact us to avoid having to do this manually.

• go to the product page
• go to the description you need to modify
• click on the settings icon on the top right hand of the description field
• click on Update
• click on the button Delete
• click on OK
• do not forget the other languages if available

TIP: do you need to delete the descriptions of a large amount of products? Contact us to avoid having to do this manually.

• Descriptions: ask for the template via info@medipim.be 
• Images: always include the CNK reference in the name of the jpg or the png file. For example: Name-3787918-nl-fr-en
• Price lists: send us an excel file with the CNK code, the VAT rating, de pharmacy price (VAT excluded) and the public price (VAT included)
• Ohter data: always provide the data in an excel file, include a column with the CNK code and avoid formatting, bullet points and semicolons

Thanks to the extensive API, the database can be integrated in any open or closed platform, such as a web shop, website or app. The only condition for using Medipim is that your customer is a healthcare professional. You will receive the key to the API as soon as your customer subscribes. 

We cannot grant you access before your customer takes a subscription. However, you do have access to the technical documentation and you can also request a limited test account to get access to the frontend of the platform. That will help you understand how to link the API to your solution.

The healthcare professional can use the feedback button on the product page to request new images. If the product is stocked at Febelco, the image will be available quite quickly. If the product is not available, a request is sent to the manufacturer. 

Products can be selected based on several criteria. By asking the client to make a choice based on a combination of brands, manufacturers and categories instead of product reference numbers, the product feed will be dynamic, rather than static.  For example: new products of the Avène brand will automatically be added if that brand was selected.

As soon as we receive the information that the product package has changed, our photography department has new packshots made. It takes 1 week on average to get the image online, provided the product is stocked at Febelco. If the product is not available, a request is sent to the manufacturer.   

We update product information on a daily basis. 

As soon as we receive a modification or update via our sources, we import the new data. Once the import is finished, the new data is immediately visible online and available via the API.